Data Protection & Privacy Policy 

Green Data Talent International Ltd 
Effective Date: 1st January 2025 

 

1. Introduction 

Green Data Talent International Ltd (“Green Data Talent”, “we”, “us”, or “our”) is committed to protecting the privacy and security of personal data. This policy outlines how we collect, use, store, and share personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws. 

We act as a Data Controller when processing data related to our candidates and clients for the purpose of providing recruitment services. 

 

2. What Data We Collect 

For Candidates: 

  • Name, address, and contact details 
  • CV, employment and education history 
  • References and right-to-work documentation 
  • Job preferences and application history 
  • Interview notes and assessments 
  • Salary information and notice period 
  • Sensitive personal data (e.g. health/disability) where necessary and lawful 

For Clients: 

  • Name, role/title, and professional contact details 
  • Company details 
  • Hiring preferences and job specifications 
  • Communications and contractual agreements 

 

3. How We Collect Data 

We collect personal data through: 

  • Direct candidate engagement (applications, interviews, calls, etc.) 
  • Job boards, CV databases, and LinkedIn 
  • Third-party platforms and recruitment partners 
  • Client interactions and communications 

 

4. Lawful Basis for Processing 

We rely on the following legal bases: 

  • Consent – where you’ve actively agreed to data use (e.g. to be considered for future roles) 
  • Contractual necessity – for delivering recruitment services 
  • Legitimate interests – including business development, relationship management, and candidate sourcing 
  • Legal obligations – such as right-to-work checks 

 

5. How We Use Personal Data 

We use your data to: 

  • Match candidates with job opportunities 
  • Coordinate hiring processes with clients 
  • Maintain candidate and client records 
  • Communicate updates and relevant opportunities 
  • Comply with legal obligations 

We do not sell or trade personal data. 

 

 

 

6. Data Sharing 

We may share data with: 

  • Hiring clients, when submitting candidates or managing roles 
  • Trusted third-party systems for payroll, CRM, or compliance (under contract) 
  • Legal/regulatory bodies, where required by law 

All third-party partners are required to meet our data protection standards. 

 

7. Data Retention 

We retain candidate data for up to 2 years after last meaningful contact, unless consent is renewed. Client and business records may be retained longer to comply with financial or legal obligations. 

 

8. Data Security 

We implement strong technical and organisational measures including: 

  • Encrypted systems and devices 
  • Secure password management 
  • Staff training and access control 
  • Regular reviews of data handling procedures 

 

9. Your Rights 

Under UK GDPR, you have the right to: 

  • Access the data we hold about you 
  • Request correction or deletion 
  • Object to or restrict processing 
  • Data portability 
  • File a complaint with the Information Commissioner’s Office (ICO) 

To exercise your rights, contact us at: 

📧 operations@greendatatalent.com 

 

10. Contact Us 

Green Data Talent International Ltd 
Level 30, The Leadenhall Building, 122 Leadenhall Street, London, EC3V 4AB 
📧 info@greendatatalent.com 
Company No. 16055806